Object Types are used to organise the Objects in a very basic way. Once created, an Object cannot be moved from one Type to another.
For further categorisation use the Object Classes or "Menu Groups"on Extras.
There are two types of Users: Advanced Users and Web Users. All Users have access to the Web client, the iOS app and the Mobile Web Application (for Android users). The Advanced Users also have access to the Desktop client.
Depending on their permissions the Web Users can also have access to the Desktop client and the Media Library / Media Orders module.
All Users can be booked on the Timeline.
All the Users are normally grouped by the name Staff. But if needed they can be organized into three types that can be individually named, but we need to be careful because we can not move the users from one category to the other.
Users can be organised into Object Classes; can have Activities, and Accessories.
Their rates are by Hour or Day but they can also Inherit Rate from Object Class or Object Class Activity, which will then ignore the individually set user rates.
Resources are people that can be booked on the Timeline but who do not need a User License, typically used for freelancers or staff that do not have a User License. Resources could at a later stage be given Web Licenses if needed.
Resources can be organised into Object Classes; can have Activities, and Accessories.
Their rates are by Hour or Day but they can also Inherit Rate from Object Class (or Object Class Activity), which will then ignore the individually set user rates.
Rooms, Machines, Equipment
Objects such as Rooms, Machines and Equipment can be booked on the Timeline.
These objects can be organized into three categories that can be individually named. When starting farmerswife the default categories (Suites/Workstations, Equipment/Machines and Facility) can be changed. These Categories are listed as “Types” in the Object Manager and in the Toolbox Object tab.
These Objects can be organised into Object Classes; can have Activities, and Accessories.
Their rates are by Hour or Day but they can also Inherit Rate from Object Class (or Object Class Activity), which will then ignore the individually set object rates.
Material, Services, Expenses and Media Orders
“Extras” is an Object type that cannot be booked on the Timeline but can be added to the Project in order to include all related costs. There are three types: Materials, Services and Expenses. They can be added to the Project either through a booking Time Report or directly in the Project window.
Rates are based on individually defined units.
Materials: Stored in stock rooms, e.g. Tape stock, CDs, DVDs, etc.
Can be added as cost to Media Orders.
Services: Services provided to clients. e.g. FTP postings, Archiving or out of house services. Can have a percentage markup. Can be added as cost to Media Orders.
Expenses: For example meals, tickets, couriers etc. (Cannot be added as cost to Media Orders.)
Dub orders often linked to Media / Entries in the Media Library. They can be assigned to a User and associated with a Booking.
Buy / Sell Rates are set per unit. Express (Urgent) Rate can be added.
This is a Type of Object that is built out of multiple individual Objects from the database. This is to create for example a Camera Kit, consisting of a camera, a tripod, a lens etc. This Category cannot be renamed. Groups are often used to have fixed prices for a set of Objects.
Groups can be organised into Object Classes; can have Activities, and Accessories.
Each Group can have a fixed Hour or Day rate, or it can take the combined rates of all the Objects within it.
There are some limitations to Groups:
- Groups can only be added to Budgets through Object Classes (create the Group with fixed price or without and then create an Object Class (with the same name) and then add the Group to that Object Class.)
- Groups can be viewed/booked in the Web Client but the members will not be booked.
- In the booking window when adding involved, it is not possible to add a Group.
- If Inherit Rate from Object Class and Fixed price on Group = No, then the price does not come through if the Group is added to a Virtual Booking.
- Groups are not included in the “extra” selector in Virtual Bookings, or the Object Browser in the Project window.
These Objects are booked in the Timeline and are used to track unit types such as meters, frames etc. This category cannot be renamed.
Time Units can be organized in Object Classes and can Inherit Rate from the Object Class.
Rates are based on individually defined units, for example Meters or Frames.
How to rename an Object Type
Some of the Object Types can be renamed.
To do this, go to Menu (top left corner) and click on "Show/Hide Toolbox". This opens your “Toolbox” window.
* You can also access your Toolbox by pressing the space bar on your keyboard.
In the Toolbox window go to the Settings tab (top right icon) and choose “Server Setup” from the drop down menu in the bottom. Scroll to the bottom of these settings until you find “Rename Object Types”.
Then, click on the User or Object Type that you wish to rename, and type the new name in the window that opens up.
If you don't want to use all the categories, just leave the field name empty for those that you don't need (e.g. if you decide to use only "Staff" for Users)
Keep in mind that we will also classify Objects using Object Classes, so we will not need as many Object types in many cases.
(e.g. We can use only "Staff" as an Object Type for all our Users. And as many object classes as we need to classify our staff: "Producers", "Editors", "Compositors" etc).
Tip: Use the Language String Operators in the General Tab of the Server Setup to 'replace/ rename' a Type/ word throughout the whole system e.g. Resources = Freelancers [add: Resources = Freelancers and Resource = Freelancer]